1
Create Two WhatsApp Groups
You need two groups: one for all members, one for admins and the bot. The bot only speaks in the admin group.
You created group "Chapter Members"
Welcome everyone! We're building our chapter directory. You'll get a message from our bot shortly. 10:30 AM ✓✓
You created group "Chapter Admin Bot"
You added +91 93805 95715
2
Add the Bot Number
Save this number as a contact and add it to your Admin Bot group.
Bot WhatsApp Number
+91 93805 95715
Chapter.Zone Bot
Hello! I'm your chapter directory bot. Send activate to get started. 10:32 AM
3
Authorize the Bot
Send "activate" in the admin group. The bot will confirm it's ready.
activate 10:33 AM ✓✓
Chapter.Zone Bot
Activated! Your chapter "Chapter" is now live.
Next: Share your member list so I can start reaching out.
Send a CSV file or just type names and phone numbers. 10:33 AM
4
Share Your Member List
Send a CSV, paste a list, or just type names and numbers. The bot handles the rest.
Sameer Joshi 9876543210
Ananya Desai 9123456789
Tarun Mehta 9988776655
Riya Shah 9012345678 10:35 AM ✓✓
Chapter.Zone Bot
Got it! I found 4 members. Starting outreach now.
I'll introduce myself and begin the directory survey. You'll see updates here as members respond. 10:35 AM
5
Bot Starts Conversations
Each member gets a personal, friendly WhatsApp message from the bot.
Hey Rahul! I'm the directory bot for Chapter. Your chapter is building a members-only directory and you're in it!
I have a few quick questions for you. Takes about 3 minutes. Shall we start? 10:36 AM
Sure, let's go! 10:38 AM ✓✓
Awesome! Let's start with your professional headline. What do you do?
Example: "CEO at TechCorp" or "Architect & Urban Designer" 10:38 AM
6
Directory Goes Live
As members complete their profiles, the directory populates in real-time. Admins can track progress.
Chapter.Zone Bot
Daily update for Chapter:
✅ 32/48 members completed
⏳ 12 in progress
❌ 4 haven't started
Completion: 67%
Top responders today: Priya, Arjun, Sneha 6:00 PM